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Tue 26th Nov Wed 27th Nov 

 * This draft agenda is subject to change at the organiser’s discretion

Day One: Tuesday 26 Nov 2019
08:00 Registration, Coffee and Networking
09:00 Welcome Addresses
09:25 Conversations
Let’s do this together!

  • New paradigms of rights holders, cities and brands working together to create exciting events
  • Which areas of the major events sector are ripe for disruption through creative new partnerships?
  • Co-Creation: how to take all stakeholders in major events with you
  • Creative leadership and promoting a culture of innovation and collaboration, while staying ahead of the competition
10:10 Panel discussion
Managing the greatest shows on earth

  • Coordination, command and control
  • How to ensure readiness
  • Meeting the challenge of press operations
  • Procurement: how to make sure you have everything you need to deliver
11:00 - 11:30 Morning refreshments & networking break
All delegates speak to someone they have not met before
11:30 Case in Point
2023 UCI Cycling World Championships
11:55 Panel discussion
Financing infrastructure: A New Deal for event hosts?

  • Beyond austerity: could a global recession lead to an infrastructure boom?
  • How can event hosting plans be integrated into national government investment plans?
  • How can European democratic cities compete with more autocratic political systems?
  • Urban legacies: success stories of how past events have transformed city infrastructure
12:35 Quick-Fire Presentations
The new event owners setting the world alight
Presentations followed by Q&A

  • The rise of new urban and street events – how to join the party
  • Stories from life on the road – creative sparks between touring events and host cities
  • Co-creating events with young fans
  • How mixed reality systems can be applied to create new competition formats and “mega participation
13:00 - 14:10 LUNCH & NETWORKING
All delegates speak to someone they have not met before
14:10 Presentations with Q&A
Titanic disasters and Herculean feats – righting the wrongs of event delivery

  • What enabled the greatest successes in recent times?
  • Horror stories of events that have hit the rocks – how did they end up there?
  • What are the biggest icebergs ahead today?
  • What can be done to navigate future events with minimum risk and resource?
14:40 Panel discussion
Fan engagement and audience experience

  • How are young people engaging with event content – and how to reach them
  • Elite sports, mass participation and user generated content: how to include the masses
  • Blockchain: how is it relevant for user generated content, TV experience and social media?
  • The importance of look and feel
15:25 Panel discussion
Security and access control

  • Can the spiralling cost of securing major events be controlled?
  • How can organisers be sure of how best to insure their events?
  • The opportunities and threats of digital technology, from facial recognition to cybersecurity
  • How to make events and live sites as accessible and safe as possible
16:00 - 16:30 Afternoon refreshments & networking break
All delegates speak to someone they have not met before
16:30 Destination Showcase
16:40 Panel Discussion
The popular mindset: event hosting and the public consciousness

  • The shift of politics towards extremes and populism
  • Campaigning lessons from the political sphere
  • How to keep in step with trends, public consciousness on social media
  • How can event hosts make the case to taxpayers for funding events, without resorting to referendums?
  • How can major events contribute to public and mental health and community cohesion?
17:20 Destination Showcase
17:30 Drinks Reception
18:30 Dinner Reception

   

Day Two: Wednesday 27 Nov 2019
08:15 Registration, Coffee and Networking
09:00 Keynote Address
09:15 Plenary panel
Planning and operating sustainable venues
09:55 Plenary panel
Co-creating culture and entertainment
10:25 Plenary panel
Integrating business events into destination strategies
11:00 Morning refreshments & networking break
  CONFERENCE SPLITS INTO PARALLEL WORK STREAMS:
11:30 Work Stream 1
Hosts and Rights Holders: Partners in Creativity		 Work Stream 2
Organisers and Experts: Innovative Strategies
12:45 - 14:00 LUNCH & NETWORKING
14:00 Work Stream 1
Hosts and Rights Holders: Partners in Creativity		 Work Stream 2
Organisers and Experts: Innovative Strategies
15:15 Afternoon refreshments & networking break
15:45 Plenary
Shared Outputs and Reflections
16:45 Association Meetings & Conference Close